Questions IT and Development

What are the essential features required for hospital software?

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dilshad dilu

Tagline Not available

1- Improve Visibility & Transparency:

Hospital Management System developed by SolutionDots Systems improves the visibility and transparency in the complete management process and in all records.

2- Streamline Accurate Reporting:

It helps in streamlining the accurate reporting with the help of updated and accurate records.

3- Improved Customer Services:

Hospital Management System developed by SolutionDots Systems improves the customer services of the hospital because it provides complete and accurate information at once.

4- Improved Quality Control:

Hospital Management System developed by SolutionDots Systems improves the quality control on the products and services of the hospital.

5- Improved Management Visibility:

It also improved the management visibility of hospital, all information, and data regarding the patient, doctor and medicine could be seen by any department easily.

6- Unlimited User Support:

Hospital Management System developed by SolutionDots Systems allows unlimited user support whenever assistance is required by the client.

7- Single Data Base Management System:

Hospital Management System developed by SolutionDots Systems allows complete data of different departments to store in the same database which increases the efficiency, reduce the cost, simplifies the infrastructure and helpful in multiple reporting.

8- Improved Time Management:

It improves the time management because it allows getting access to any required data or information with one click. It also allows to add or update information within in few clicks.

9- Ease to Access System Facilities

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Sheetal Kamble

I like to help businesses in their search for Software

A hospital management software is a multipurpose soft tool, which helps a hospital, clinic, or any type of healthcare management facility in several ways.


It helps the hospital administrator to handle multiple aspects of the organization as follows:

Clinical Management:


Managing the patients, their medicines, their other clinical needs are simple tasks for small clinics and hospitals. However, for large hospitals and hospices, the task becomes very challenging.


The software solution helps the hospital staff members to amplify patient experience and keep a track record of inpatients and outpatients. The fed data in the software solution will let the medical staff members note their every interaction with the patients.


Health Track Management:


Using a hospital records management software solution can help the hospital with effective management of its staff with uncompromised attention to the patients. It can achieve it by timely updating each of the patient’s records with the help of the software solution. This way, the hospital manages its staff well and gives the best services for its patients too.


Appointment and Other Schedules:


The traditional methods of fixing appointments, i.e., using dairies, often prove inadequate to store all the necessary information. Also, it can lead to timing clashes. Using hospital management system software in India can be a good option as it can allow the organizer to maintain all the appointments well. The system allows you to find an empty slot within seconds.


Facility Tracking:


Timely updating this information and finding it quickly can be a little bit difficult. A hospital management software solution can make the process so simple that just one glimpse can help someone to find the number of available beds and rooms.


Inventory Tracking and Management:


The offline and web-based hospital management software system offers a simple method of viewing the inventory and checking what all items are depleting. One can even place an order from the inventory itself. All in all, the system reduces efforts and the need for resources for managing a hospital's inventory.


Human Resource Management:


The hospital management software can add a lot of utilities to the profiling systems. For instance, for a new clinical department in a hospital, the management can find the most suitable staff members easily.


Accounts Management:


The hospital management information system software has in-built features that help find all the data with a few clicks. The data is stored for a long time. This makes accounting easy; it does not take days to generate data like the yearly profit from a particular segment of the hospital. It does not even take specialized knowledge of accounting and bookkeeping. All it takes is a little exposure and a few clicks to retrieve the information.


Managing Medical Representatives:


The hospital management software solution also integrates the MR Reporting Software; it helps you keep all the contact details of all the medical representatives in its database. It helps you add valuable information for every individual medical representative like the medicine company they represent, the pharmaceuticals they sell, the chemical content for each of their drugs, the margin behind each medicine or medical item, and so on.


Tracking the Drug Efficacy Reports:

One of the advantages of hospital management system software is that it gives you the ability to check a particular medication's efficacy against a specific illness. This way, you can use the most efficacious medicines against a disease, promoting better health to the patients, and improving your service. It can also help you use the telemedicine technology to provide a faster and quicker treatment plan. You can also have tie-ups with the medicine brands and reap additional benefits.


Support System:


The hospital management software system can integrate with the website. Someone can easily track the insurance claim progress, leave feedback, and officially file a complaint directly to someone whom it concerns.


This way, the hospital can include better customer service measures and ensure that every patient is totally happy with their services.




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Denny Luyis

Tagline Not available

1. Patient Scheduling

Scheduling is a vital part of any medical practice. Most practices still make patient appointments over the phone. Although this makes the approach more personal, you waste too much time making phone calls to patients.

A clinic management software can handle patient scheduling with just a click of a mouse. Patient scheduling utilizes available technology to make appointment-setting a breeze. It lets you send reminders to patients via their preferred communication method. You can send reminders via text messages, e-mails or phone calls.

You can also avoid scheduling conflicts. The system automatically cross-references the patient’s appointment with the doctor’s schedule.

Clinics that use automated patient scheduling has less missed patient appointments. This feature can also help your organization save money on paper. The system allows you to send the schedule directly to the doctor’s computer. You can even send it to a doctor’s iPad or tablet.

2. Automated Billing

An efficient billing system is important for any medical organization. Although personnel is still required to man the billing system, you can take care of the records-keeping side at the same time. Billing tasks are not just limited to handling a customer’s billing.

This feature can also take care of collections, like submitting claims to payers or responding to rejections. It can also evaluate an organization’s financial health. It can generate comprehensive reports for further evaluation and action.

3. Reporting Capability

Good medical software has comprehensive reporting functionality. You can use pre-made templates for your reports. You can also create a customized template based on the needs of your organization. The beauty of this feature is you can easily come up with easy to read reports. These reports can be for administrative use or for compiling patient information.

Making reports can be time-consuming. On the other hand, a software-generated report can be readily available in just a few seconds. You can even control what parameters to use so you can highlight the data that you want to focus on.

A medical software with reporting capability can also help you ensure that your report is free of discrepancies or errors. This is a convenient and practical way of communicating with patients. You can use this to communicate with insurance companies or stakeholders.

It also saves resources since you can send an electronic copy of the report.

4. Electronic Health Records

This is a feature that allows an organization to automate their health records. A physician can electronically save patient data and statistics in real time. You can use this feature to prepare a patient’s charts. It can also help you keep track of your patient’s demographics, history, medications, and test results.

This makes it easy for another doctor to get a good grasp of a patient’s history in cases of emergency. It can alert the doctor if a patient has allergies or intolerance to medication.

Since all the data are in digital storage, it is easy to coordinate with fellow medical practitioners. All you have to do is send the patient’s digital file to another doctor. You won’t need to carry a bulky folder with all the test results.

This feature can also be used to prescribe medication. It can also conserve time and improve coordination between departments. The reports and lab results can be sent to another department within seconds.

5. Claims Management

Managing insurance claims can be time-consuming. A medical software with a claims management feature can help a medical organization keep a well-maintained database of existing and past insurance claims.

It also ensures that the claims that are being submitted to insurance companies are free of any errors. This can help reduce the chances of an insurance claim getting denied.

Even though a medical administrator would still have to initiate the claims process, a claims management feature takes up a huge chunk of the workload. You can then spend the saved time for other tasks that require personal interaction.

6. Inventory Management

Inventory management is complicated and time-consuming. Imagine having to make sure that you have in stock all the necessary supplies, medical equipment, pharmaceutical samples, and tools and equipment. You also need to make sure that all of these are in a proper storage area.

A medical clinic software with an inventory management feature can make the process easier. It can help you efficiently keep track of your stocks, orders, and assets. You can also use this feature to order replenishment for your dwindling stocks. Imagine how easy it is to do all these when you’re not forced to use manual data entry.

7. Patient Pre-registration

Good patient care doesn’t start when a patient walks through the doors of a clinic. When your medical clinic software allows you to pre-register patients, it also ensures that you can provide timely care for them.

You can use patient pre-registration to easily search for patient information. You can keep a database of insurance information. You can use this to confirm a patient’s eligibility and coverage. This will save you a lot of time since you don’t have to worry about disputes for insurance claims.

8. Financial Dashboards

A financial dashboard lets you quickly analyze your clinic’s performance. Needless to say, the performance of your clinic can dictate how well you can serve your patients. This feature can guide you with your decision-making.

It lets you know if it is financially viable to add additional equipment or staff. This is also a great way of pinpointing areas of improvement. With a user-friendly financial dashboard available, you can track the financial health of your organization.

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Ricki Tomphson

Tagline Not available

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Ritesh Patil

Technology is best when it brings people together

When your hospital is wanting to incorporate hospital management software into its existing environment, you must consider certain features as its base and set your priorities accordingly. Finalizing these features shall help you in taking full advantage of this software and ensure efficient operations.


So, let’s take a look at the essential features you need to include in your hospital software.


Patient Management - The feature is used to regulate patient flow and provide a seamless caregiving experience to inpatients and outpatients. It can be used for registration, gather patient’s health condition data, view treatment, and analyze medical history & reports accordingly. 


Appointment Scheduling - This helps in optimizing the schedule of doctors concerning a patients’ application. It helps medical institutions, hospitals, and other healthcare facilities to check the availability of medical specialists at any suitable timeframe. It can also assist your hospital in managing remote visits.   


Facility Management - This feature is responsible for keeping a track of the available rooms for patients. It helps in properly defining and maintaining facilities for a particular patient with proper administrative documentation. Besides, monitoring occupancy status helps in good patient outcomes.


Inventory Management - Experts recommend including this feature in your hospital software to control the amount of inventory. This feature automates the entire supply chain and helps your staff to conveniently focus on the core competencies of your hospital as well as patients’ needs.  


Staff Management - This feature is a perfect fit to fulfill all the human resources administration requirements of your hospital. It shall update the job description of your staff and hospital structure. It would also help to keep an eye on recruiting records and plan operations accordingly. 


Accounting - This feature works well in organizing the financial affairs of both patients and your hospital. It has the ability to store and display all the transactions and payment details in real-time. The feature can help to monitor your hospital’s financial records and calculate the overall revenue generation.


Insurance Services Integration - This feature captures all the essential insurance details of the patients. These details include information related to the insurance company as well as the policies. It also contains the policy number which helps in better calculation of bills and rendering payment gateways.


Medicine Management - This feature consists of a compilation of drugs that are used for treating specific illnesses. It helps your hospital to keep a record of the medicines used during the treatment of every patient alongside organizing the treatment procedure for existing and upcoming patients.


Laboratory and Tests Management - It plays a vital role in presenting the test results of a particular patient. It involves data viewing by staff followed by necessary report generation. This feature is usually linked with other hospital information system modules to offer a fully functional approach.


Reporting - This part is responsible for storing the already processed data. It’ll help your staff to gather, evaluate, and observe the operational data comprehensively. Integrating this feature into your hospital software would help you to mitigate the risks and problems related to patient data.


Complete Assistance - This feature proves beneficial while handling different issues related to medical service delivery. It also solves all the problems and queries related to patient data and its overall use. It addresses all the requests and ensures that the data is valid and reported in accordance.


All the mentioned features would surely help your software to satisfy all the stakeholders in the longer run. Just make sure you partner with the right healthcare software development company to achieve the expected goals. 

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